Executive Secretary (Remote)

About the Role

Our client, a renowned legal firm in the picturesque town of Paarl, Western Cape , is seeking an accomplished Executive Secretary to join their team. This is a fully remote, full-time position, providing the flexibility to work from any location within South Africa. The successful candidate will provide high-level administrative and secretarial support to senior partners, managing complex schedules, confidential communications, and travel arrangements. We are looking for a highly organized, discreet, and professional individual with exceptional communication skills and a proactive approach. Your ability to anticipate needs, manage priorities effectively, and maintain confidentiality will be crucial to this role. This is an excellent opportunity to contribute your expertise to a prestigious legal practice while enjoying the benefits of remote work.

We seek a dedicated professional committed to excellence.

Key Responsibilities

• Manage the diaries and appointments of senior partners with meticulous attention to detail.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and detailed itineraries.
• Draft, review, and edit correspondence, legal documents, and other critical communications.
• Handle confidential client information and sensitive firm matters with the utmost discretion.
• Prepare for meetings, including circulating agendas, compiling relevant documents, and taking minutes.
• Act as a key liaison between partners, clients, and other stakeholders.
• Manage filing systems, both physical and digital, ensuring information is easily retrievable.
• Process expense reports and assist with billing-related tasks.
• Conduct research and gather information as required by partners.
• Anticipate needs and proactively address potential issues to ensure smooth operations.

Requirements

• Minimum of 6 years of experience as an Executive Secretary or similar role, preferably within a legal environment.
• Proven ability to manage complex schedules and coordinate travel for senior professionals.
• Exceptional organizational and time-management skills, with a strong focus on accuracy.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal software.
• Excellent written and verbal communication skills, with impeccable grammar and attention to detail.
• Demonstrated ability to handle highly confidential information with absolute discretion.
• Proactive, self-starter with the ability to work independently and efficiently in a remote setting.
• Strong interpersonal skills and the ability to build rapport with clients and colleagues.
• Professional demeanor and a strong work ethic.
• Adaptability and resilience in a fast-paced environment.

Benefits

• Annual salary of ZAR .
• Fully remote position offering significant flexibility and work-life balance.
• Opportunity to work with a prestigious and well-established legal firm.
• Professional development and continuous learning opportunities.
• Supportive and collaborative virtual team environment.
• Comprehensive benefits package, including medical aid and pension.
• Generous annual leave.