HR & Finance Administrator for Creative Agency (Singapore-based, Remote)

About the Client

The client is a small Singapore-based agency building a remote Indonesian team to support its Singapore-based core team. The business is client-service driven, with multiple accounts running simultaneously. You’ll work closely with the Co-Founder, Accounts lead, and Managing Director, who is directly involved in hiring and finance. Because the team places a strong emphasis on accuracy and processes, the ideal candidate should be reliable, detail-conscious, and proactive in keeping things organized.

About the Role

We are looking for an organized and detail-oriented HR & Finance Administrator to join a small Singapore-based agency that is building a remote Indonesian team.

In this role, you’ll support both HR administration and day-to-day finance operations, working closely with the Co-Founder, who oversees accounts and company management. This is a hands-on role suited to someone who is comfortable managing employee matters, financial documentation, records, and multiple tasks at once.

• Location: Indonesia, ideally Surabaya
• Work Arrangement: Full-time, Remote
• Working With: Singapore-based team

Responsibilities

• Handle HR administration, including onboarding and offboarding.
• Manage leave, attendance, payroll coordination, and staff claims.
• Maintain employment documentation and employee records.
• Prepare invoices and track payments.
• Handle accounts payable and receivable.
• Assist with basic bookkeeping and coordinate with the company accountant.
• Prepare quotations, invoices, purchase orders, and other financial documentation.
• Coordinate with vendors and support general office administration.
• Maintain accurate records and ensure HR and financial processes are completed in a timely manner.
• Work closely with the Singapore-based team across multiple client accounts.

Required Experience and Skills

• Organized, detail-oriented, and process-minded.
• Comfortable handling both people and numbers.
• Good written and spoken English.
• Proficient in Microsoft Word and Excel.
• Comfortable preparing documents, maintaining records, and working with spreadsheets.
• Able to manage multiple tasks and accounts while maintaining accuracy.
• SME experience is a plus.
• Based in Indonesia, ideally Surabaya.

Benefits and perks

• Competitive salary.
• Work with fast-scaling, premium brands
• Fully remote role with a dynamic, growth-driven team
• Clear opportunities for career growth and advancement