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Overview

Job Title: Executive Assistant (Remote — South Africa or LATAM)

Location: Fully Remote (Open to candidates based in South Africa or Latin America)

Employment Type: Full-Time, Remote (Offshore)

Reports To: C-Suite Team Member

About the Role Our client is seeking a highly organized, proactive, and resourceful Executive Assistant to support a senior C-suite team member with both professional and personal responsibilities. This role is critical in enabling executive focus on high-impact initiatives by managing day-to-day operations, improving organization, and supporting back-end growth initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs, and operates with discretion and excellence.

Key Responsibilities

• Executive & Administrative Support: Manage complex calendars, scheduling meetings, and resolving conflicts across time zones

• Coordinate and prepare for meetings, including agendas, materials, and follow-ups

• Manage inboxes and communications, prioritizing messages and acting as a gatekeeper

• Draft, edit, and send professional correspondence on behalf of the executive

• Coordinate business and personal travel, itineraries, and accommodations

• Track action items, deadlines, and follow-ups to ensure accountability

• Growth & Organizational Support: Assist with project coordination, task tracking, and operational workflows

• Support back-end growth initiatives by helping organize priorities and execution

• Coordinate with internal teams and external partners as needed

• Prepare reports, presentations, summaries, and documentation for leadership review

• Maintain organized systems for files, processes, and internal documentation

• Identify inefficiencies and suggest process improvements

• Personal Task Support: Manage personal calendar items such as appointments, reservations, and scheduling

• Assist with personal logistics and errands as requested

• Coordinate lifestyle or household-related tasks to support work-life balance

• Handle sensitive personal matters with discretion and confidentiality

Qualifications & Skills

• 2+ years of experience supporting senior executives, founders, or C-suite leaders

• Strong organizational and time-management skills with exceptional attention to detail

• Excellent written and verbal communication skills in English

• High level of discretion and ability to handle confidential information

• Proficiency with Google Workspace (Calendar, Gmail, Drive) and collaboration tools

• Comfortable using project management and documentation tools

• Proactive, resourceful, and able to anticipate needs independently

• Comfortable balancing professional and personal administrative responsibilities

Work Style & Requirements

• Fully remote role; able to work independently with minimal supervision

• Willingness to overlap working hours with executive’s time zone as needed

• Reliable internet connection and professional remote work setup

• Based in South Africa or Latin America

What Success Looks Like

• The executive’s time is optimized and protected

• Tasks, projects, and priorities move forward without friction

• Personal and professional logistics are handled seamlessly

• Systems are organized, scalable, and easy to maintain